Where Corporate Transportation in the Valley Actually Goes
Business travel here doesn’t look like a downtown tower with a taxi stand out front. It’s spread out: distribution buildings along I-78 from Fogelsville and Breinigsville east toward Easton, hospital campuses on both sides of the Lehigh River, office parks around Center Valley, plants and labs off Route 22, and university campuses in Bethlehem and Easton. Visitors fly into ABE, or into Newark and Philadelphia for more nonstop options, then need to get between places 20 to 40 minutes apart with no practical way to do it without a car.
That’s the work this page covers. A single ride for yourself belongs on the black car service page; this one is for the days you arrange for other people.
Site Visit Transportation
Picture a team of 5 landing at ABE at 9:40 a.m. on a Tuesday after a connection. They need to see 2 buildings off I-78 near Breinigsville, eat lunch in Allentown, tour a plant in Easton, check into a Bethlehem hotel, and fly home from Newark at 5 p.m. Wednesday. For 5 people with carry-ons, a premium SUV covers it. At 7 or more, an Executive Sprinter keeps everyone in one vehicle and one conversation, with one arrival time and one chauffeur to call. The vehicle stays with the group on an hourly booking, and the Wednesday airport leg is quoted as its own transfer.
Distribution centers are designed around trucks, not guests. The main entrance is often the truck gate, and a sedan idling at a guard shack behind 3 trailers loses 10 minutes of a tight schedule. Send the visitor entrance, the building number and the name the guard will ask for.
Roadshow Transportation
A roadshow is a chain of short meetings with drive time in between, and the drive time is where the schedule breaks. Before we quote, dispatch checks each leg against the hour of day: Center Valley to Princeton at 11 a.m. is a different drive from the same trip at 4:30 p.m. If 45 minutes between meetings won’t cover a leg, dispatch flags it on the quote, while there’s still time to move a meeting. For 1 to 3 travelers, a roadshow usually runs in a business sedan, with the chauffeur parked close by between stops.
Conference Shuttles and Corporate Shuttle Service
At a conference, the shuttle problem is the morning peak. Attendees spread across 2 hotels don’t ride evenly through the day; they all want the bus that reaches the venue 15 minutes before the opening session. Size the corporate shuttle service for that peak, then thin it out after lunch when people drift in and out. Daily shift runs for employees are a different setup, covered on the shuttle bus rental page.
Executive Car Service for ABE, PHL and Newark Flights
Executive car service in the Lehigh Valley usually starts at ABE, a 15-minute drive from Orefield and the easy choice for a short trip. When the nonstop isn’t there, Newark takes about 1 hour 15 minutes to 1 hour 45 minutes on I-78, and PHL is about the same down the Northeast Extension. Put every traveler’s flight number on the request so pickups can be planned around the real schedule.
Corporate Transportation: Lehigh Valley to Manhattan
Team days in New York are a Sprinter job more often than not. Plan on about 2 hours each way through a tunnel; the van drops you on the right block and comes back at a set time, since it can’t wait at a Midtown curb.
Vehicles for Business Travel, from a Sedan to a Coach
Corporate transportation often means mixing sizes: a sedan for the executive and a Sprinter for her team of 9, or a coach for 50 plus an SUV for speakers. For 7 to 14, one Executive Sprinter is usually simpler than 2 or 3 SUVs.
Business Sedan
Best for: airport runs, business travel, dinner and nights out
Premium SUV
Best for: families with luggage, ski weekends, executives
Executive Sprinter
Best for: team travel, airport groups, wedding guests
Motorcoach
Best for: NYC and Atlantic City trips, game-day buses, multi-day tours
Seat counts are typical for each class and photos show the vehicle type. Your quote names the exact vehicle and its capacity.
How a Corporate Booking Works
Send the itinerary as you’d send it to travelers: names, flight numbers, meeting addresses and the on-site contact. For a repeat trip, like a quarterly board visit, ask on the request form for the dates quoted together.
Who Books, Who Rides
Say who is booking, who is riding and who can sign off on changes during the trip. Add any purchase order number or cost center, and each site’s visitor entrance.
Every Leg on One Quote
Dispatch times each leg for the hour it runs and flags any meeting gap too short to cover. The written quote shows every vehicle, its hours and its route.
Approve for Your Travelers
Give the go-ahead and we confirm pickup times, addresses and who to call. Need the chauffeur’s name or plate for a gate list? Ask for it when you approve.
Corporate Transportation: What We Need from You
A handful of details decide whether a corporate day goes to plan:
- A traveler list and a booker. The person who books isn’t always the person riding. Give us both, plus who can approve a change on the day.
- A contact on site. Someone at the venue or the plant who can open a gate or point the car to the right door.
- Entrances and badges. Send the visitor entrance and building number for each site; the questions below cover gate lists.
- Meetings that overrun. Hourly bookings absorb a long meeting; point-to-point rides may not, because the car can have a next job.
Why Companies Book DT Goods
Corporate transportation plans change often: a flight slips, a meeting moves, the headcount grows by 3 on Thursday afternoon. Reply on the same thread as your quote, so the change and the original sit side by side.
Based in Orefield
We’re about 15 minutes from Allentown and from ABE, so Route 22 at rush hour, I-78 truck traffic and the Turnpike ramps are old news to us.
One Request, Any Size
A sedan for 2 or a coach for 56: the same form, the same people, one quote.
Always with a Chauffeur or Driver
Nothing here is self-drive. Every booking comes with someone behind the wheel whose job is getting your people there.
The Quote Comes in Writing
You see the price before anything is booked, and no card is ever taken on this website.
Timing Planned Backward
We start from the time that can’t move (a flight, a dinner reservation, a ceremony or a kickoff) and work back to the pickup, with room for traffic or a snowy morning.
Past the Valley, Still One Contact
When a trip starts somewhere else in the country, we arrange it through partner operators and you keep talking to us.
What Corporate Travel Costs
For company travel, the price follows the vehicle mix and how long each one is out. A roadshow day is normally hourly, airport legs flat, and a conference shuttle is quoted around its schedule and the vehicles the peak needs.
Corporate Shuttle Service and Executive Car Questions
Short answers on invoicing, multi-vehicle days, meetings that run long, airport visitors and gate access. Anything else can go on the quote form.
Can You Set Up a Company Account with Monthly Invoicing?
Ask on your first request: dispatch will tell you in writing, with your quote and before anything is booked, whether an account with monthly invoicing can be set up. Until an account is in place, each trip is quoted on its own. If your finance team needs a purchase order number or a cost center on the paperwork, put it in the notes.
Can One Booking Cover Several Vehicles?
Yes. A single request can cover a sedan for the executive, a Sprinter for the team and an airport transfer on the last day. Dispatch prices them together on one written quote, so you can see each vehicle, its hours and its route side by side. List who rides in which vehicle if it matters to you; if not, we’ll suggest the split by headcount and luggage.
What Happens If a Meeting Runs Long?
On an hourly booking the chauffeur stays put and the day simply stretches; your quote explains how extra time is charged. On a point-to-point booking, the car may have another ride lined up after yours, so call the contact on your confirmation as soon as you know. For roadshows and site visits, hourly is usually the safer way to book, because meetings rarely finish early.
How Do You Size Conference Shuttles Between Hotels and a Venue?
We size them for the busiest half hour, not the day’s total. If 300 people need to reach a 9 a.m. keynote from 2 hotels 10 minutes away, the real question is how many seats can make the round trip between 8:15 and 8:50. Send the program, the room blocks at each hotel and the venue’s drop-off door, and the quote will show the vehicles and the loop times.
Can You Pick Up Visitors at ABE and Take Them to a Site Near I-78?
Yes. The terminal is close to us in Orefield, and most of the I-78 distribution corridor is 15 to 30 minutes from it. Put each visitor’s flight number and the site’s address on the request. If the building has separate truck and visitor entrances, tell us which one to use, because the wrong gate can cost 10 minutes on arrival.
Can the Gate or Security Desk Get the Chauffeur’s Details Ahead of Time?
Ask for them when you confirm. Many sites want a name or a plate number on the visitor list, and it’s easier to send it the day before than to sort it out at the guard shack. Put the site’s requirements in the notes on your request, including any ID or safety-gear rules for people who will be walking onto the floor.
Do You Handle Corporate Trips That Start Outside Pennsylvania?
Yes. Pickups in New Jersey, New York, Connecticut and Massachusetts are part of our regular area. If your team spends the first half of a trip in Chicago or Atlanta and the second half in the Valley, we line up the out-of-town rides with a partner operator and handle the local legs from here, all on one quote. Rides that start in the Valley go wherever the itinerary goes: Manhattan, Princeton, Philadelphia or farther.
Related Services
Black Car Service
Book a sedan or SUV with a chauffeur, by the ride or by the hour.
Minibus and Shuttle Rental
Minibuses and Sprinters run wedding loops, shift shuttles and move-in days.
Sprinter Van Rental
An Executive Sprinter with a chauffeur moves up to 14 people and their bags.
Lehigh Valley (ABE)
The shortest run we make: ABE is about 15 minutes from our Orefield base.
